Website Privacy Policy

1. Introduction

Welcome to capitanfunny.com. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website. We are committed to transparency and protecting your privacy.

By using this website, you agree to the collection and use of information as described in this policy. If you have any questions or concerns, please don't hesitate to contact us.

2. Information We Collect

2.1 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing behavior:

• Analytics Data: We use Google Analytics to collect information about how visitors use our site. This includes pages viewed, time spent on pages, browser type, device information, and general geographic location (city/country level). This data is anonymized and used solely to understand site performance and improve user experience.
• Internal Tracking: We maintain our own internal analytics to track site usage and performance. This data is only viewable by the site owner (Capitanfunny) and is used for site improvement purposes.
• Technical Information: Standard web server logs that record IP addresses, browser type, operating system, referring pages, and access times.

2.2 Information You Provide

We collect information that you voluntarily provide to us:

• Contact Form Submissions: When you use our contact page, we collect the information you provide in the contact form. This typically includes your name, email address, and the content of your message. This information is stored on our servers so we can respond to your inquiry.
• reCAPTCHA Verification: Our contact page uses Google reCAPTCHA to prevent spam. When you complete the reCAPTCHA, Google collects certain information as described in Google's Privacy Policy.

3. How We Use Your Information

We use the collected information for legitimate purposes:

• Responding to Inquiries: Information from contact form submissions is used solely to respond to your questions, comments, or requests. We store this information to maintain a record of our communications.
• Website Improvement: Analytics data helps us understand how visitors use our site, which pages are most popular, and where we can improve the user experience.
• Security and Performance: Technical logs help us identify and resolve technical issues, prevent abuse, and maintain site security.
• Legal Compliance: We may use information as required to comply with applicable laws and regulations.

What We Don't Do: We do not sell your data to third parties. We do not use your information for advertising or marketing purposes. We do not share your data with anyone except as described in this policy.

4. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies:

• Google Analytics Cookies: Google Analytics uses cookies to track and analyze website usage. These cookies collect anonymous information and help us understand visitor behavior. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.
• Essential Cookies: We may use essential cookies necessary for the website to function properly, such as remembering your preferences or maintaining security.

Managing Cookies: Most web browsers allow you to control cookies through their settings. You can choose to block or delete cookies, though this may affect your experience on our site.

5. Data Storage and Security

We take the security of your information seriously:

• Secure Storage: Contact form submissions and related data are stored securely on our private servers with appropriate technical and organizational security measures in place.
• Access Control: Only Capitanfunny (the site owner) has access to contact form submissions and internal analytics data. We do not share access with third parties.
• Encryption: Our website uses HTTPS encryption to protect data transmitted between your browser and our servers.
• No Guarantee: While we implement industry-standard security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Third-Party Services

Our website integrates with the following third-party services:

• Google Analytics: We use Google Analytics to collect and analyze website usage data. Google's use of this data is governed by Google's Privacy Policy and How Google uses information from sites that use their services.
• Google reCAPTCHA: We use reCAPTCHA on our contact page to prevent spam and abuse. reCAPTCHA is subject to Google's Privacy Policy and Terms of Service.

These third-party services may collect information as described in their respective privacy policies. We recommend reviewing their policies to understand how they handle your data.

7. Data Retention

We retain different types of data for different periods:

• Contact Form Submissions: Information submitted through our contact form is retained indefinitely for record-keeping purposes and to maintain a history of our communications. You may request deletion of your contact form data at any time (see Section 8).
• Analytics Data: Google Analytics data is retained according to Google's data retention policies. Our internal analytics data is retained indefinitely for historical analysis and site improvement.
• Server Logs: Technical server logs are typically retained for 30-90 days for security and troubleshooting purposes.

8. Your Rights and Choices

You have certain rights regarding your personal information:

• Access: You can request a copy of the personal information we have about you from contact form submissions.
• Correction: You can request that we correct any inaccurate information we have about you.
• Deletion: You can request deletion of your contact form submissions and associated data.
• Opt-Out: You can opt out of Google Analytics tracking by using browser extensions or ad blockers.

How to Exercise Your Rights: To exercise any of these rights, please contact us. We will respond to your request within 30 days.

9. Children's Privacy

Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately and we will delete such information.

10. International Visitors

Our website is hosted in the United States. If you are visiting from outside the United States, your information will be transferred to, stored, and processed in the United States. By using our website, you consent to the transfer of your information to the United States.

We comply with applicable data protection laws, including GDPR for European visitors and CCPA for California residents. If you have specific privacy concerns based on your location, please contact us.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make material changes, we will update the "Last Updated" date at the top of this policy.

We encourage you to review this Privacy Policy periodically. Your continued use of the website after changes are posted constitutes your acceptance of the updated policy.

12. Do Not Track

Some browsers have a "Do Not Track" feature that lets you tell websites you don't want to be tracked. Currently, there is no industry standard for how to respond to Do Not Track signals. At this time, our website does not respond to Do Not Track browser settings.

Privacy Policy

1. Introduction

Welcome to the Privacy Policy for the Discord bot "cap". This document is designed to help you understand exactly what information we collect, why we collect it, and how we protect your privacy.

When you add our Bot to your Discord server or interact with it in any way, you're trusting us with certain information. We take that responsibility seriously and want to be completely transparent about our practices.

By using our Bot, you agree to the collection and use of information as described in this policy. If you have any concerns or questions, please don't hesitate to contact us at the email address provided at the bottom of this page.

2. Information We Collect

2.1 Data Types Collected

To provide you with moderation and utility features, our Bot needs to collect certain information. Here's exactly what we collect and why:

• User Information: We collect your Discord User ID (a unique number assigned to your account), your username, and basic account information. This helps us identify you when you use commands and maintain records of moderation actions. Your User ID is different from your username and cannot be used to identify you outside of Discord.
• Message Content: When you use Bot commands or when the Bot performs automated moderation functions, it may process the content of messages. For example, if you use a moderation command to warn another user, the Bot will read that message to execute the command. We only process message content that is directly related to Bot functionality.
• Server Information: We collect information about the Discord servers (also called "guilds") where the Bot is installed. This includes server ID, server name, and configuration settings you've chosen for the Bot. This allows the Bot to remember your server's specific settings and preferences.
• Usage Data: We track how you interact with the Bot's features, such as which commands you use and when. This helps us understand which features are most popular, identify bugs, and improve the Bot's performance. This data is primarily used for analytics and improvement purposes.

2.2 How We Collect Information

The Bot collects information automatically through normal operation. Specifically, data is collected when you:

• Use Bot commands: Every time you type a command that starts with the Bot's prefix, the Bot receives and processes that message to execute your command.
• Interact with Bot features: When you click buttons, select menu options, or otherwise interact with Bot-generated content, the Bot receives information about that interaction.
• Are present in servers where the Bot operates: If the Bot has automated moderation features enabled in your server, it may monitor messages to enforce server rules. You'll always know when the Bot is actively monitoring because server administrators must explicitly enable these features.

Important Note: We do not actively "spy" on your conversations. The Bot only processes information that is necessary for its functionality or when you directly interact with it.

3. How We Use Your Information

We only use your information for legitimate purposes that directly relate to providing and improving the Bot's services. Here's a detailed breakdown:

• Bot Operation: Your information powers the core functionality of the Bot. For example, when you use a kick or ban command, the Bot needs your User ID to verify you have permission and to log who performed the action. Without collecting this basic information, the Bot simply wouldn't work.
• Moderation Services: We use collected data to help server administrators maintain safe and orderly communities. This includes keeping records of warnings, bans, and other moderation actions. These records help moderators track patterns of behavior and make informed decisions about rule enforcement.
• Analytics and Improvement: We analyze usage patterns to understand how people use the Bot. This helps us identify which features are valuable, which ones need improvement, and what new features to develop. For example, if we notice a particular command frequently causes errors, we know it needs to be fixed.
• User Information Sharing: Some Bot commands, like !memberinfo, are specifically designed to display information about Discord users. When someone uses these commands, the Bot will show limited account information such as username, User ID, and server join date. This feature helps server members and moderators get basic information about other users. If you're uncomfortable with this, please be aware that this information is already visible to other users through Discord's own interface.

What We Don't Do: We do not sell your data, use it for advertising, share it with marketing companies, or use it for any purpose not directly related to operating and improving the Bot.

4. Data Storage and Security

4.1 Data Storage

Your data security is a top priority for us. Here's how we store and protect your information:

• Secure Private Server: All data is stored on Capitanfunny's private hosted server, which means it's not stored on shared hosting platforms where other parties might have access. The server is configured with industry-standard security measures including firewalls, encrypted connections, and regular security updates.
• Limited Access: Data files are accessible only to the Bot developer (Capitanfunny). We do not have a team of employees with access to your data, and we never share database access with third parties.
• Security Measures: We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. This includes encrypted storage, secure authentication protocols, and regular backups to prevent data loss.

4.2 Data Processing

Not all data is handled the same way. We categorize our data processing into two types:

• Temporary Processing: Some data is processed in real-time to execute immediate Bot functions and is not permanently stored. For example, when you use a command to check another user's avatar, the Bot processes that request instantly but doesn't save a permanent record of it.
• Permanent Storage: Certain data must be stored permanently for the Bot to function properly. This includes moderation logs (records of warns, kicks, bans), server configuration settings, and other data that needs to persist over time. For example, if a user is banned, that record needs to remain so moderators can reference it later.

Why We Store Data Permanently: Permanent storage is essential for moderation functionality. Without it, servers would have no history of past moderation actions, making it impossible to track problem users or maintain consistent rule enforcement.

5. Data Sharing and Third Parties

5.1 Third Party Sharing

We believe in transparency about data sharing. Here's exactly who can see your information:

• Limited User Information Display: When someone uses the !memberinfo command in a Discord server where you're a member, certain basic information about your account may be displayed. This includes your username, User ID, and server join date. This feature exists to help server moderators and members identify users, similar to clicking on someone's profile in Discord. Important: This information is already publicly visible in Discord itself, so the Bot is simply presenting it in a convenient format.
• Discord API Integration: The Bot must communicate with Discord's servers (via their API) to function. When you use a Bot command, that information is sent through Discord's infrastructure. Discord has their own privacy policy and terms of service that govern how they handle data passing through their systems.
• Legal Requirements: Like any service, we may be required to disclose information if compelled by law, court order, or legal process. We may also disclose information if necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request. We will make reasonable efforts to notify you before disclosing your information unless prohibited by law.

What We Never Do: We will never sell your personal data to advertisers, data brokers, or any third parties. We will never share your data with marketing companies. We will never use your data for purposes unrelated to the Bot's operation.

6. Data Retention

Understanding how long we keep your data is important. Here's our data retention policy explained:

• Retention Period: Your data is retained for as long as the Discord server (guild) where it was collected remains active and has the Bot installed. This means if you're a member of "Example Gaming Server" and that server uses our Bot, your data related to that server will be kept as long as the server continues to exist and use the Bot. This is necessary because moderation logs and server settings need to persist to maintain effective server management.
• Automatic Deletion: We have automated systems in place to delete data when it's no longer needed. For example, if a server removes the Bot or if a server is deleted entirely, associated data will be automatically purged from our systems. This ensures we're not holding onto data indefinitely for servers that no longer use our service.
• Case Data and Moderation Records: Here's an important distinction: moderation cases (such as records of warns, kicks, or bans) may be retained for record-keeping purposes even if you request deletion of your personal information. This is because moderation records are critical for server safety and accountability. However, if you request data deletion, your personal identifiable information will be removed from these records while the case details remain intact for server moderators. Think of it like redacting your name from a document while keeping the document itself.

Why We Keep Moderation Records: Moderation logs serve an important purpose - they help server administrators maintain consistent rule enforcement and track patterns of problematic behavior. Deleting all traces of moderation actions could compromise server safety.

7. Your Rights and Choices

You have rights regarding your personal data, and we want to make sure you know how to exercise them.

7.1 Data Deletion Requests

You have the right to request deletion of your personal data at any time. We take these requests seriously and will process them as quickly as possible.

To request data deletion: See contact information below

7.2 Other Rights

Depending on your location, you may have additional rights under privacy laws such as GDPR (Europe) or CCPA (California):

• Right to Access: You can request a copy of the data we have about you
• Right to Correction: You can request corrections to inaccurate data
• Right to Object: You can object to certain types of data processing
• Right to Portability: You can request your data in a machine-readable format

To exercise any of these rights, contact us at the email address provided above.

8. Age Requirements

This Bot is intended for users who are at least 13 years old, in compliance with Discord's Terms of Service and various international privacy laws including the Children's Online Privacy Protection Act (COPPA) in the United States.

Why This Matters: Discord itself requires all users to be at least 13 years old. Since our Bot operates within Discord, we inherit this requirement. We do not knowingly collect or maintain information from children under 13.

If You're Under 13: You should not use this Bot or Discord at all. If we discover that we have inadvertently collected information from someone under 13, we will delete that information as quickly as possible.

For Parents and Guardians: If you believe your child under 13 has provided information to our Bot, please contact us immediately and we will promptly delete all such information.

9. International Data Transfers

Discord is a global platform, and our Bot serves users around the world. This means your information may be transferred to and processed in countries other than your own.

What This Means: If you're located in the European Union, for example, your data might be processed on servers located in the United States or other countries. Different countries have different privacy laws, and some may not offer the same level of protection as your home country.

How We Protect Your Data: We ensure appropriate safeguards are in place to protect your data during international transfers. This means we:

• Follow international privacy standards and best practices
• Implement security measures that meet or exceed industry standards
• Comply with applicable privacy laws including GDPR (General Data Protection Regulation for EU residents), CCPA (California Consumer Privacy Act), and other relevant regulations
• Use secure, encrypted connections for all data transfers

Your Rights Remain: Regardless of where your data is processed, you retain all the rights described in this privacy policy, including the right to access, correct, and delete your data.

10. Changes to This Privacy Policy

Privacy laws, technology, and our Bot's features evolve over time. We may need to update this Privacy Policy to reflect these changes.

How We'll Notify You: When we make material changes to this policy (changes that significantly affect how we collect, use, or protect your data), we will notify users through:

• Updating the "Last Updated" date at the top of this policy
• Posting announcements in our official Discord server (if available)
• Potentially sending notifications through the Bot itself for major changes

What Counts as a "Material Change": Examples include: collecting new types of data, sharing data with new third parties, significantly changing how we store data, or changing data retention periods. Minor updates like fixing typos or clarifying existing practices don't require special notification.

Your Responsibility: We encourage you to review this Privacy Policy periodically. Your continued use of the Bot after changes are posted constitutes your acceptance of the updated policy. If you disagree with changes, your remedy is to stop using the Bot and request deletion of your data.

Version History: For transparency, the effective date and last updated date are always displayed at the top of this document. This helps you track when changes were made.